In this blog post I’ll discuss how to set up a Google Doc, as well as relate some classroom best practices for this type of collaborative online exercise, including how to get students started, how to constructively guide the editing session, and how to ready the finished rubric for use. (NOTE: You will need to have a Google Apps for Education account in order to use Google Drive. Instructions for syncing your S&T account with Google Apps for Education can be found here.)
First things first – Getting your class onboard with the importance of rubrics
As an instructor, your students will tend to follow your lead. They might not always be paying attention to the material, but I promise that they are keenly aware of you and how you run your class. If you consistently use rubrics for grading, peer review, and formative development of assignments, your students will quickly realize that rubrics play an important role in determining their grades. After a short while, students who have been paying attention to how you teach will begin to expect a rubric to appear with each new assignment. This is exactly what you want to happen. Most people (students included!) are looking for an advantage; when students realize that they have the chance to develop an assignment rubric and directly affect the way their assignments are graded, you’ll have the student buy-in you need to make a collaborative rubric-building session a success.
Setting up the Google Doc for use
First you’ll want to set up a blank Google Doc that will become the rubric. To begin, navigate to http://drive.google.com. Click the Create button and select “Document” from the drop-down list. This will create a new, empty Google Doc. Next, to make a rubric, you’ll need a table. Click the Insert tool, select “Table” from the drop-down list, and define an appropriate sized table for your rubric. The intended dimensions of your rubric will, of course, dictate the table size. 5×5 is a common size, but the table can always be later expanded or contracted as needed.
At this point you have created a document, but before it is ready for use the document must be shared and have full editing permissions set for users. To share the document, click the Share button in the top right-hand corner of the workspace. This will open the “Sharing settings” dialog box. Under the “Who has access” option, select the Change button, and then select the option Anyone with the link. This setting will allow anyone with the link to access the document. To allow anyone with the link to edit the document, change the Access drop-down option from “Can view” to “Can edit.”